Terms & Policies
Privacy Policy
What we receive when you visit, contact us or apply, how it is used, and the choices available to you.
Effective
01Who this policy covers
DataNow is an unincorporated business initiative based in California, United States. This policy covers personal information handled by the team operating our website when you visit, ask about a project, express interest in contributing or apply to be an Expert.
It does not replace the terms for personal data entrusted to us under a customer project. The relevant agreement and applicable law determine our role and instructions for that data. If your request concerns a customer’s records, we will help identify the appropriate contact and assist as required.
For a privacy question or request, see our contact page for inquiry availability.
02Information we receive
- Project inquiries. The form requires your first name, email address and project message. Last name, company, job title and areas of interest are optional. We also receive any details you choose to include in follow-up correspondence.
- Contributor introductions. If you contact us about contributing, we receive your contact details, interests, availability and any work links or other information you choose to include.
- Expert applications. If you apply to be an Expert, we receive the details described in Expert applications below, including your resume file.
- Technical information. Requests to the website pass through hosting infrastructure, which may record IP addresses, browser and device information, requested pages, request times, referrers, response codes and security events.
- Website analytics. Vercel Web Analytics measures page visits, referrers, browser and device types, and approximate location to help us understand and improve the website.
- Request records. We may keep the information needed to verify and respond to a privacy request and record how it was handled.
The public site has no customer account or payment form. The only file upload is the resume field in the Expert application. Do not put passwords, patient data, identity documents, confidential client records or other sensitive information in any form. Share only information you have permission to provide.
03Expert applications
What we collect. Your name, email, phone number, US state, your answers on whether you are 18 or older, are authorized to work in the United States and will need visa sponsorship, your yes or no answers to the requirements of the work, how many hours a week you could give during a project, the positions you choose (up to 3), your resume if you share one, the links you choose to share, your answers about your work (what you do now, your job title, optionally your employer, and years of experience), your education (each college, degree, major, minor and specialty, whether you finished it and, only for a degree in progress, the year you expect to finish), your level in each field, whether you work for an AI company and whether an agreement could limit this work, your written answers about your work and your answers to each position’s questions, the ticks you give, how you heard about us, any referral code, the link, campaign or site you came from, the first page you opened and your browser type. Projects need about 20 hours of tasks a week, so an answer of fewer than 20 hours, or a No to a requirement of the work, ends the application on the form and nothing from it is kept as an application.
What we never ask on the application. Citizenship or visa type, your exact age or date of birth (we only ask whether you are 18 or older), when you started or finished school (we ask only the year a degree in progress should finish), a photo, a Social Security number, identity documents, bank details, criminal history, pay history, health or disability information, or passwords. Only if you move forward: a skills assessment, a video interview where you show a government ID to the camera (nothing from the ID is copied or stored), and later tax forms and payout details through specialist providers.
The skills assessment. If you move forward, we collect your assessment answers, your activity on the assessment page (to check that you work alone and without AI tools) and, with your permission, recordings of your voice while you explain a few answers after you submit, with automatic transcripts. We never use your camera or record your screen, we cannot see other windows or apps, and we do not use recordings to identify you by your voice. They are kept with your application for 4 years after a decision, then deleted.
How we use it. To review your application, run the next steps if you move forward, contact you about Expert project work and meet legal duties. We do not sell application data, share it for advertising, publish it or use it to train AI models.
Automated review. Automated checks screen every application first. They are fixed rules written in code, the same for everyone who applies to a position, and no AI model makes this decision. Every application answers a few questions in your own words, and each position has one or two must-have questions about hands-on work in the field. If you answer No to a must-have question, or you choose “Still learning” as your level, the application can be declined; written answers we cannot review (unreadable, the same text repeated, or the question pasted back) can decline it too. These declines can happen without a person reading your application. We email them about 3 days or more after you apply, and you can ask for a person to review any decline. Your other answers only change the order in which applications move forward. If you pass, our team reviews your skills assessment with help from AI tools that read your answers and recordings, and we may use AI to summarize your application for that person; a person makes those decisions, except that an assessment with clear proof of AI use is declined automatically, and you can ask a person to review that too. How we review applications explains this in full.
Who processes it. Our team members who review applications, and providers that host the website, store application data and files, send email, protect the form from bots, turn assessment recordings into text and provide the AI we use to summarize applications and review assessments, each under contract and only for these purposes.
How long we keep it. Submitted applications, including your resume, answers, review notes and decisions, are kept for 4 years after the last decision and then deleted, unless the law requires us to keep them longer. Unfinished drafts, including a resume uploaded to an application that was never sent, are deleted after 30 days. Anonymous counts of people who could not continue because of the eligibility questions hold no personal details.
Your choices. You can withdraw your application, or ask to see, correct or delete your data, through our contact page. We may need to keep some records to meet legal duties, and we will tell you which. If you ask us to stop emailing you, we keep your email address only to honor that request.
04How we use information
We use inquiry details to respond, understand the work, arrange discussions and prepare a possible engagement. Contributor information is used to discuss relevant opportunities. Technical information supports delivery of the website, troubleshooting and protection against abuse.
We may also use information to handle requests, comply with legal duties and establish or defend legal claims. We do not treat an inquiry or contributor introduction as permission to publish your materials or use them to train AI models.
Submitting the form does not subscribe you to a marketing list. We do not sell website inquiry information or share it for cross-context behavioral advertising.
05How inquiries reach us
The contact form sends the fields you enter to our website’s server when you select Send inquiry. The server validates the submission. When online delivery is configured, it forwards the inquiry to Formspree for processing and delivery to our team.
If online delivery is unavailable or receipt cannot be confirmed, the form shows an error and keeps your entries on the page so you can try again later. A timeout can occur after a provider receives a message; an error is not a guarantee that no copy was received.
06Who may receive information
Information may be handled by the people on our team who need it for the purposes above and by providers supporting website hosting, traffic measurement, inquiry delivery and business email.
- Hosting. Hosting infrastructure processes web requests and operational or security information needed to deliver the site.
- Analytics. Vercel processes visit data for aggregate traffic reports. See Vercel’s analytics privacy documentation for its data collection and handling practices.
- Form delivery. When enabled, Formspree processes the submitted inquiry fields, the form’s source label and, when available, a referrer URL from the same website origin. Its processing is described in Formspree’s privacy policy.
- Email. Business email providers process messages, attachments and delivery metadata when you correspond with us.
We may disclose relevant information to professional advisers or authorities where necessary to meet a legal obligation, address misuse, protect rights or respond to legal proceedings. If ownership of the business changes, information may be transferred subject to applicable law and appropriate notice; a change of ownership does not itself authorize unrelated uses.
Following a link to another website takes you to that provider’s service. Its privacy policy governs information you provide there.
08Retention and security
We retain information for the purposes it was collected for, including an active inquiry, a relevant opportunity, agreed project administration or a legal requirement. The appropriate period depends on the conversation’s status, the type of information, applicable obligations and any need to resolve a dispute.
We will delete or de-identify information when it is no longer needed for these purposes. Provider logs and backups may follow separate deletion cycles. A request to delete information may have exceptions, such as records we must preserve by law.
No website or email system can guarantee absolute security. Please use the public form for a high-level introduction and agree an appropriate channel before sending restricted project data. If you think you sent sensitive information by mistake, contact us.
See Security for website safeguards and how to report a concern.
09Your choices and requests
You can decline optional form fields, choose not to send an inquiry, or ask us to stop contacting you about an opportunity. You can also request access to, correction of or deletion of information you have provided. See our contact page for inquiry availability.
Depending on the law that applies, you may also have rights to receive a portable copy, restrict or object to certain uses, withdraw consent where processing depends on it, or complain to a regulator. California rights, where applicable, include knowing, correcting or deleting personal information, opting out of sale or sharing, limiting certain uses of sensitive information and receiving equal treatment when exercising those rights.
We will assess requests under applicable law and explain any relevant exception. We may request proportionate information to verify your identity or an agent’s authority, but please do not send an identity document unless we arrange a suitable method. We do not retaliate for making a privacy request.
If you are dissatisfied with our response, you can reply to ask for review and may contact the appropriate privacy regulator. California residents can find information at the California Privacy Protection Agency.
10Visitors outside the United States
DataNow operates from California. Information you send may be handled in the United States and in locations used by our service providers. Those locations may have different privacy laws from your own.
11Children’s information
The website is aimed at business contacts and potential expert contributors, not children. We do not knowingly seek personal information from children under 13 through these channels. If you believe a child has supplied information, see our contact page for inquiry availability.
12Changes and contact
We will update the date on this page when the policy changes. For material changes, we will provide a prominent notice and any additional notification required by law. If a new use requires consent, continuing to browse the site will not substitute for that consent.
For questions about this policy or your information, see our contact page for inquiry availability.